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Appendix C. Summary of Respondents

A link to the Web-based survey was e-mailed to 125 individuals representing state and territorial librarians, archivists, and those records managers who are part of a separate administrative unit from the library or archives. To promote awareness of digital information preservation activities among the various units within each state and to produce the most comprehensive and informative state profiles, collaborative responses were encouraged. One hundred of the 125 survey recipients responded as part of a combined state response or separately for an overall response rate of 80%. Table C1 shows response rate by unit type.

Table C1.
Response rate by Unit Type
Unit type
 
Percentage of total that responded
 
Library
 
76.4%
 
Archives
 
86.7%
 
Records Management
 
61.5%
 
Combined Archives and Records Management
 
92.9%
 

A total of 67 responses were received from 50 states and 3 territories. See Appendix D for a listing of the states and their library, archives, records management, and other units that responded to the survey. Table C2 shows the number of joint and individual responses received as well as the units included in those responses. For example, 23 of the responses include representation from the state LARM units in a single collaborative response. Figure C1 shows the percentage breakdown of the 67 survey responses. Table C3 shows that 108 state units are represented in the 67 responses.

Table C2.
Responses and Units Represented
Units included in a single response
 
Number of responses
 
State library, archives, and records management units
 
23
 
State library and archives units
 
4
 
State archives and records management units
 
14
 
State library
 
15
 
State archives
 
7
 
State records management unit
 
3
 
Legislative reference library
 
1
 
Total
 
67
 

Figure C1. Units Represented in the Responses

Figure C1. Units Represented in the Responses

Table C3.
Units represented in the responses
Unit type
 
Number
 
State libraries
 
42
 
State archives
 
13
 
State records management
 
5
 
Combined archives/records management
 
35
 
State IT departments to include offices of the State CIO
 
8
 
Legislative reference libraries
 
2
 
Division of legislative audit
 
1
 
State division of court administration
 
1
 
State law library
 
1
 
Total
 
108
 

Many states invested in the compilation of a joint response. Figures C2 and C3 highlight the number of joint and individual responses received and the units represented in those responses. A full sixty percent of the responses represent a collaborative effort; 13% of the responses represent the only submission from that state and reported on only one unit; 26% of the responses represent one of two received from a single state reporting on the activities of one or more units.

Figure C2. Responses from the States

Figure C2. Responses from the States

Figure C3. Responses by Unit(s) Represented

Figure C3. Responses by Unit(s) Represented