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Tying a Sensible Knot: A Practical Guide to State-Local Information Systems



Chapter 2. Principles for Working in the State-Local Environment

A summary of reasonable expectations

The principles outlined above should lead you to well-informed, reasonable expectations about two things: what you should expect from others and what you should be prepared to do yourself to make a state-local project succeed. We’ve summarized these expectations in the following table:
If you are a system designer you should expect ...
 
If you are a system user you should expect....
 
* to design a system that meets program goals
and the operational needs of users
 
* the system will be designed to meet your most important programmatic and operational needs
 
* to make a case to your leaders that sufficient
resources need to be invested in the project
 
* to make a case to your leaders that sufficient
resources need to be invested in the project
 
* to spend a significant amount of time in the field
observing and assessing program operations
 
* the project design will take into account how you actually do business
 
* to design a system that integrates as much as
possible with existing systems and business
practices
 
* to change some of your processes and business practices in order to abide by reasonable standards and take advantage of the new system
 
* to solicit and act on comments and
recommendations made by users
 
* your experience and knowledge, especially related to direct service delivery will be given full consideration
 
* to commit a substantial amount of time, staff and other resources to activities that define, design, test, and implement the new system
 
* to commit a substantial amount of time, staff and other resources to activities that define, design, test, and implement the new system
 
* to communicate regularly with users and offer ample opportunity for them to influence the design-in- progress
 
* to devote time to the review and improvement of interim products, prototypes, and other partial results
 
* to compromise on your desires for a standard
statewide solution
 
* to compromise on your desires for a customized solution
 
* to take into account the need to link this system with other systems
 
* to advise designers about the necessary linkages to other related state & local and non-
governmental systems
 
* to prepare, deliver, and maintain effective training material and other support services
 
* to devote sufficient time and resources to staff training, to have ready access to ongoing support services
 
* to encounter problems and work cooperatively with users to resolve them
 
* to encounter problems and work cooperatively with designers to resolve them