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Creating and Maintaining Proper Systems for Electronic Record Keeping

Abstract

National Electronic Commerce Co-ordinating Council

I. Introduction: Accounting for Electronic Records in E-Government

II. Identifying the Risks and Benefits of Moving From Paper to Electronic Transactions and Records

III. Identifying the Requirements, the Records, and Their Value

IV. Managing the Risks of Moving to Electronic Records

V. Conclusion

VI. References and Resources

National Electronic Commerce Co-ordinating Council

In 1997, as the use of the Internet was increasing at a stunning rate, a group of public and private professionals—government executives and information technology practitioners—met in San Antonio, Texas to discuss their common issues, problems and ideas. This first meeting was productive. Participants learned from each other. They felt that continuing to meet as a group would help them meet the challenges and opportunities posed by the rush of engulfing information technologies. This founding group formed the National Electronic Commerce Coordinating Council (NECCC), which has continued to meet regularly.

Today, NECCC serves as an alliance of government organizations dedicated to promoting electronic government through the exploration of emerging issues and best practices. Alliance partners are the National Association of State Auditors, Comptrollers and Treasurers; the National Association of Secretaries of State NASS; and the National Institute of Governmental Purchasing.

NECCC also works in partnership with these affiliate organizations: the Information Technology Association of America; National Automated Clearing House Association; National Association of Government Archives and Records Administrators; and National Association of State Treasurers

Acknowledgements

Charles Arp
John Aveni
Claudia Boldman
Robert Horton
Jerry Johnson
Alan Kowlowitz
Mark LaVigne
Roselyn Marcus
John Messing
Richard Pearce-Moses
Albin Wagner

Contact Information

The National Electronic Commerce Coordinating Council
2401 Regency Road, Suite 302
Lexington, KY 40503
P: (859) 276-1147
F: (859) 278-0507
www.ec3.org

2002 NECCC Executive Board


Signatory Members

Chair, J. Kenneth Blackwell, NASS, Secretary of State, Ohio
Vice Chair, Ralph Campbell, Jr., NASACT, State Auditor, North Carolina
Secretary/Treasurer, Mary Kiffmeyer, NASS, Secretary of State, Minnesota
Steve Adams, NASACT, State Treasurer, Tennessee
David Dise, NIGP, Procurement Manager, Fairfax County Water Authority,Virginia
Rick Grimm, NIGP, NIGP Chief Executive Officer, Virginia
Stephen Gordon, NIGP, Purchasing Agent, Metropolitan Govt. of Nashville/Davidson County, Tennessee
Elaine Marshall, NASS, Secretary of State, North Carolina
Robert Childree, NASACT, State Comptroller, Alabama

Affiliate Members

P.K. Agarwal, ITAA, CIO and Executive Vice President, National Information Consortium
William Kilmartin, NACHA, Vice President, Accenture
Jack Markell, NAST, State Treasurer, Delaware
Amelia Winstead, NAGARA, State and Local Government Services Manager, Office of the Secretary of State, Georgia

Ex-Officio Members

Carolyn Purcell, CIO, Department of Information Resources, Texas
Basil Nikas, CEO, iNetPurchasing
J.D. Williams, Director, State and Local Government, PeopleSoft, USA, Inc.

At-Large Members

Avi Duvdevani, CIO/Deputy General Manager, New York
Daniel Greenwood, Director, MIT E-Commerce Architecture Program, Massachusetts Institute of Technology
David Lewis, Retired Director and CIO, Massachusetts
Jay Maxwell, Senior Vice President, AAMVA
Eric Reeves, State Senator, North Carolina
David Temoshok, PKI Program Manager, Government Services Administration
Costis Toregas, CEO, Public Technology, Inc.
Susan Hogg, Chief, Statewide e-Government Initiatives Office