Opening Gateways: A Practical Guide for Designing Electronic Records Access Programs:

Appendix 4. Cost Estimation Tool

Cost Estimation Worksheet
	MODEST		MODERATE		ELABORATE
	First Year	Annual	First Year	Annual	First Year	Annual
Project Leadership
*Human Resources*
Develop program policy structure
Full program design
Project sponsorship activities
Governance board
Other
Project Management
*Human Resources*
Overall project manager
Develop program management procedures
Develop program implementation plan
Support staff
Other
Organizational Readiness
Training for technology awareness, process analysis, and change management
Other
*Human Resources*
Staff time in training
Planning for process and policy changes
Process and procedural changes - Internal
Process and procedural changes - external
Other
Access & Tools for Staff, Suppliers, and Users
Hardware for staff
Software for staff
Network access and software for users
Network access and software for suppliers
Other vendor services
Other
*Human Resources*
Start-up process for equipment procurement
Establish and manage vendor and ISP contracts
Other
Support Services
Contracted support services
Other
*Human Resources*
Support services for suppliers
Support services for users
Access Program Development and Maintenance
Hardware for developers
Software for developers
Security infrastructure
Network and Internet access for developers
Other vendor services
Other
*Human Resources*
Start-up process for equipment procurement
Establish and manage vendor contracts
Develop and deliver of staff training
Staff time in training
Interface design and development
Webmaster
Editorial review
Web site design and development
Programming
Database administration
Other management support
Other clerical support
Other
Content Development and Maintenance
Hardware
Software
Network access for developers
Other vendor services
Other
*Human Resources*
Start-up process for equipment procurement
Relationship management with source organizations
Data acquisition process management
Data integration
Data manipulation, enhancement, quality control
Development and delivery of staff training
Staff time in training
Content review
Programming
Database administration
Other management support
Other clerical support
Other
Distribution & Promotion
Brochure, publication and advertising
Postage and shipping
*Human Resources*
Request processing
Host of Site-Infrastructure
Hardware
Software
Network and internet access
Other vendor services
Other
*Human Resources*
Front-end research and technical evaluation
Start-up process for equipment procurement
Establish and manage vendor and ISP contracts
Development and delivery of staff training
Staff time in training
Security infrastructure
Network and systems administration
Web server management
Operations support
Clerical support
Other
INFRASTRUCTURE AND OTHER SUBTOTAL
HUMAN RESOURCES SUBTOTAL
GRAND TOTAL

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