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Opening Gateways: A Practical Guide for Designing Electronic Records Access Programs

Abstract

Acknowledgements

Introduction

Assessment Tool

Diagnostic Tool

Program Design Tool

Cost Estimation Tool

Conclusion

Appendix 1. Assessment Tool

Appendix 2. Diagnostic Tool

Appendix 3. Program Design Tool

Appendix 4. Cost Estimation Tool
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Appendix 3. Program Design Tool

Program Design Tool, Part 1 - Features and Functionality
Features and functionalities
 
Modest
 
Moderate
 
Elaborate
 
Users, uses, suppliers and content
Who are your customers?
 
 
 
 
 
 
 
What will customers be able to do?
 
 
 
 
 
 
 
What information sources will be included and what are their characteristics?
 
 
 
 
 
 
 
How extensively will the sources be integrated?
 
 
 
 
 
 
 
What meta data will be provided?
 
 
 
 
 
 
 
What security and confidentiality measures must be implemented?
 
 
 
 
 
 
 
Program structure and organizational context
How will customers get access to these services?
 
 
 
 
 
 
 
How will information be brought into the respository?
 
 
 
 
 
 
 
How will relationships with data providers be managed?
 
 
 
 
 
 
 
What involvement will you have in original data collection?
 
 
 
 
 
 
 
What value-added services will you provide to users?
 
 
 
 
 
 
 
What technologies are needed?
 
 
 
 
 
 
 
What activities will be outsourced?
 
 
 
 
 
 
 
Program Design Tool, Part 2 - Benefits
 
 
Modest
 
Moderate
 
Elaborate
 
Cheaper
 
 
 
 
 
 
 
Faster
 
 
 
 
 
 
 
Better